Human Resources Assistant

Pasadena, CA | Temporary to Permanent

Post Date: 09/19/17 Job ID: 17091102-SDPA Industry or Function: Human Resources Compensation: $ 15 to $ 16 / hourly

JOB #: 17091102-SDPA

KEY WORDS, HR, Human Resource Assistant, HR Assistant, HR Admin, Administrative Assistant, Medical Office, medical, Hospital, HR clerical support


Monday through Friday: (8:30am-5:00PM) OR (9:00am-5:30PM)

The Human Resources Assistant provides general administrative support to the Human Resources Department and assists with the day-to-day efficient operations.

• Completes a broad variety of administrative tasks for the Human Resources Department including: managing the department calendar; completing turnover and exit interview reports; composing and preparing correspondence that is sometimes confidential; and compiling agenda and documents for meetings; taking meeting minutes and coordinating the COA activities for the department.
• Ensures all new hire and enrollment paperwork is complete and the personnel file is accurate.
• Assists with E-Verify process and ensures I-9 compliance.
• Prepares new employee and intern packets and supports the new employee orientation with scheduling e-mails and other coordination duties.
• Ensures on-going supply of benefit materials, laminating pouches, etc. and orders supplies as applicable.
• Ensures HR employee forms, notices and work posters are current with state and federal laws.
• Assists with reference checking, recruitment fairs, Live Scan and other background clearances as needed.
• Gathers, organizes, summarizes, and analyzes documents for various sorts of project review, accreditation, audit compliance, presentation and/or training.
• Assists with updating and maintaining accurate, confidential record of personnel transactions such as hires, promotions, transfer, performance reviews and terminations in PAYCHEX FLEX system database within the required deadlines.
• Tracks all professional licenses and registrations on a monthly basis, contacts staff as needed and assures that all documents are updated.
• Tracks automobile coverage levels required of staff on a monthly basis and assures that all updates are received in a timely fashion, including Department of Motor Vehicle Reports.
• Ensures employee TB tests are completed per contractual and Agency requirements.
• Recommends and implements Agency wellness efforts and monthly newsletters.
• Assists in planning and executing employee events and celebrations.
• Coordinates the annual open enrollment benefits fair.
• Stays abreast of changes in laws, case law, regulations, policies, and programs relevant to human resources and employment practices.
• Provides effective employee relations, including accurate answers to questions.

Salary Range and Bonus Potential:
$ 15 to $ 16 / hourly

• Excellent benefits, 100% paid Medical premium coverage for employee once converted to direct hire employee.

Job Requirements:

• Experience working with an HRIS preferred.
• Must be or become certified as fingerprint roller by the California Department of Justice (DOJ) Fingerprint Rolling Certificate Program within 30 days of hire date.
• Demonstrated knowledge of state and federal laws and regulations related to human resources and employment issues.
• Proficient Microsoft Office Skills (Word, Excel, PowerPoint, and Outlook) and computer skills and demonstrated ability to work in Windows environment.
• Experience working with Visio and organizational charts preferred.
• Ability to handle confidential and highly sensitive information discretely.
• Highly organized; detail-oriented; demonstrates a high level of accuracy.
• Demonstrates knowledge and sensitivity to cultural differences.
• Ability to manage several tasks simultaneously.
• Valid CA Driver’s License and maintains insurability on the Agency’s Auto-liability policy and maintains the Agency required State of California auto insurance liability limits.

Educational Requirements:
Bachelor's degree (B.A.) from four-year college or university; and one to two years human resources experience and/or training; or equivalent combination of education and experience


Kelly Lucas

Kelly Lucas brings over 20 years of Professional Search Industry experience Consultant Staffing experience to TriStaff within the Finance arena. She is well established and connected within her industry on both a local and national level, and works within Finance across a variety of industry verticals and with SMB as well as large Fortune 500 client companies. Specialties: Accounting and Finance
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